For procurement
Every vendor renewal becomes a decision.
The notice window, the exit cost and what changed since you signed — on one card, months ahead. Redline their paper with Legal’s playbook without waiting on Legal.
Renewals · decide · Morgan Lee · ProcurementThis week · 9 done
Decisions this quarter0 of 3
DecideGlobex Services · renew or exitby Nov 1 · notice Jan 15Exit today costs $182,000. After Jan 15 notice, $37,000. Since signing: 2 SLA breaches, 1 price rise.
NoticeAcme MSA 2024 · window closes Dec 1owner JordanAuto-renews 12 months at CPI+3% uncapped. Letter of non-renewal drafted and waiting.
RedlineHelios MSA v2 · 3 playbook gapstheir paper · todayNet 60 → Net 45 · uncapped → 24 months · England → Delaware. All at Legal’s fallbacks.
Ranking by consequence…
Done without you · this week
IMPORTEDVantage Print · signed PDFTomás · email3 obligations · notice Mar 17 · uplift parked for Legal
LINKED4 spellings → GlobexMagic · confirmed by Morgan11 documents · $412k / yr · concentration 31%
REMINDEDKnowledge Services · insurance certificatecounterparty portalVendor uploaded the certificate · obligation met
RECOMPUTEDAcme renewal window Dec 1 → Dec 16Amendment 34 reminders moved · Finance notified
ANSWERED“Where are we exposed to index-linked price rises?”Morgan2 contracts · $27,600 / yr · saved as a view
Quarter decided · 10:14. 3 vendor decisions by you, 9 actions by the workspace. Letters drafted, reminders placed, Finance told.
Exit costs computed from the clause · not estimatedVendor rollups · renewal pipeline · counterparty portal
Decide with the numbers · not with a calendar reminder
A week on the procurement desk.
MON · THE DRIVE COMES INImport 400 vendor contracts from SharePoint. Duplicates merged, families found.Nothing tracked until you pick the shelf. The read runs overnight.
TUE · THE PIPELINERenewals by month. Globex in January at $182k. Notice by Jan 15.Click the bar, get the contracts. Click the contract, get the clause.
WED · THEIR PAPERHelios sends a new MSA. Three playbook gaps, fixed at Legal’s fallbacks.You send the Word redline. Legal sees which fallback you used.
FRI · THE DECISIONRenew Globex as-is, extend, amend, renegotiate or exit — with the cost of each.You pick. The letter is drafted, the owner set, the reminders placed.
What changes
No more surprise renewals.
Auto-renewals are the single most missed date in vendor management. Here they are computed from the governing amendment, owned by a person and decided months early.
The renewal calendar, from the paperNotice windows computed from the governing terms across every amendment — not typed into a spreadsheet.
Exit cost before you negotiateTermination fees, notice periods and data-return duties totalled from the clauses, so leverage is a number.
Redline without the queueLegal writes the playbook once. You apply it to vendor paper and export a real Word redline.
One vendor, one pictureFour spellings roll up to one profile with owner, documents, live obligations and concentration.
02When this happens
Three vendor moments, handled.
WhenA vendor says the price rise is contractual.ThenThe escalator clause is quoted with its cap — or lack of one. You answer with the words, not a feeling.quote · §7.4 · p. 8
WhenA renewal is 90 days out and nobody owns it.ThenAn owner is assigned, the letter is drafted, the ladder is placed. If the owner goes quiet it escalates.owner · ladder · escalation
WhenThe vendor asks for Net 60.ThenLegal’s playbook says Net 45 is the fallback and Net 60 is walk-away. You offer 45 in a Word redline; 60 escalates to Legal as one item.ladder-gated redline
03The decision card
Five options. One card. Every cost on it.
Renew, extend, amend, renegotiate or exit — each with what it costs, what changes and what happens next. Drafted before the window opens, so the decision is made with time to spare.
Renewal · Globex Services · window Jan 15 · decide by Nov 1
Renew as-is$412,000 / yr · CPI-linked · letter drafted
Extend 6 monthssame terms · $206,000 · one page · signature only
Amendcap the escalator at 5% · redline against Amendment 3
Renegotiatepacket: 3 asks · fallbacks · leverage: 2 SLA breaches since signing
Exit$182,000 today · $37,000 after Jan 15 notice
Since you signed · last time · dates that matter — all on the same card
04Before · after
Vendor management, before and after.
The way it wasWith ClauseMinds
A renewal tracker spreadsheet.A pipeline computed from the paper. Amendments move the dates.
One vendor under four spellings.One vendor profile with owner, documents and live commitments.
Wait on Legal for every redline.Fix within the ladder and export the Word file. Walk-aways escalate.
Leverage from memory.“Since you signed” evidence rows: SLA breaches, price rises, acknowledgements.
05Principle
Leverage is a number when the clause is next to it.
01Exit cost from §12, not a guess.Termination fee, notice period and data-return duty totalled from the clauses that create them.
02Notice windows from the governing amendment.Amendment 3 moved the window; the reminders, the card and Finance moved with it.
03The letter is drafted before the window opens.Non-renewal, extension or pushback — written, unsent, waiting on your decision.
06Works with
Who you work alongside.
Built on
The features behind the procurement desk
Portfolio & trackingRenewal pipeline, exposure, vendor rollups, bulk import.Open →RedlineTheir paper checked against the playbook; Word round trip.Open →Follow-throughReminder ladder, owners, Slack, calendar, Jira.Open →Extract & reviewEvery obligation with its clause; governing truth across amendments.Open →
Questions procurement asks
The dates come from the contract, not from whoever typed them. Amendments move them automatically, each has an owner and a reminder ladder, and the exit cost sits next to the date. The spreadsheet becomes a saved view you can export.
Yes, within the playbook Legal wrote. Every gap has a preferred, fallback and walk-away. You fix within the ladder and export a genuine Word redline; anything at walk-away escalates to Legal. They see which fallback you used.
Through a counterparty portal or a share link, deliberately minimal. They see what they owe you, can acknowledge items and report events — an insurance certificate uploaded, a deliverable met — without seeing the rest of your register.
Bring the vendor that renews next.
Upload one contract. See the notice window, the exit cost and the decision card.
14 days free · no card